editing tips

How to Work with an Editor to Save you Money

There are many ways to prepare your writing to make it easier (and, therefore, less expensive!) to edit. Yoga:edit can, of course, do all these things for you, but they are time-consuming. For you brave souls, here are some guidelines. The closer you can adhere to these guidelines, the more efficient I can be and the greater value this will be for you. However…if the following seems like gibberish to you, just skip this section. There’s no need to subject yourself to unnecessary technological frustration. There’s already enough of that to last us several lifetimes.

But for the brave and intrepid word adventurer, read on!

1. Spell check. Really. It’s amazing how easy this is to forget.

2. Write in complete sentences rather than bullet points or short notes. I am happy to get bullet-pointed emails from you, or a list of sentence fragments. But the more completely you can convey your ideas, the easier it is for me to edit them. In other words, it’s usually faster to edit out extra words than it is to try to fill in the gaps. Too much is better than not enough (if only that were always true!).

3. For book-length works, such as teacher training manuals, divide the work into chapters.

4. Either indent the first sentence of each paragraph or leave an extra space between paragraphs, but not both. Format the entire manuscript the same way, so it’s consistent all the way through (and so I know which you prefer).

5. Be consistent in your chapter title formatting by making all your chapter titles the same font and size. For example, set all chapter headings in Times Font, 16 point. If you want chapter titles bold or italicized, make sure they are all bold or italicized. Do not underline chapter titles.

6. Do the same for subheadings or bulleted points within your work: keep the font and font size consistent so that all sub-headings are the same font and size.

7. If you refer to or quote from any books, make sure the book titles are in italics, not underlined.

8. Put quotations of three or fewer sentences into quotation marks. Longer quotations should be indented half an inch on both the left and right margins.

9. Number the pages. In Word, use Insert<Page Numbers.

10. Include all information for quotations and footnotes.

11. If you are working in Word, set all margins throughout the document at the same size. Other than margins, please do not apply any Universal Formatting to the entire document.

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